Business User Guide

Getting Started
 
Starting the software for the first time
 
Logging in
Forgotten Your Password?
   
Set Up Your Profiles and Options
 
 
Personal Profile
 
Change Password
Photo Upload
Preferences
Options
Regions
Company Profile
 
Logo Upload
Regions
   
User Admin
 
Adding a New User
User Permissions
 
Changing User Permissions
   
Online Monitor Status
 
Online Monitor List Right Mouse Click Options
Understanding Icons in Your Address Book
   
FollowMe!
 
How to Enter Phone Numbers
   
FastTalk!
 
How to Enter Phone Numbers
 
Import Contacts
Importing other address books
   
Find Contacts, Address Books and Online Monitor
 
Personal Address Book
 
Adding/Removing Address Books
Search Contacts
 
Adding a Contact to Your Address Book
Deleting a Contact from Your Address Book
Adding a Contact to Your Online Monitor
   
Diary (Calendar)
 
Adding New Appointments
   
Making Calls
 
Free PC to PC Calls
 
Making a Call
Accepting an Incoming Call
Ending a Call
PC to Phone Calls – PSTN
 
Making a PC to Phone (Off Net) Call
Adding Money to Your Phone Account Balance
Call Logs
 
PC to PC Call Logs
Phone Call Logs
   
Messaging
 
Creating a Video Mail
Creating a Voice Mail
Creating Text Messages
Receiving Messages
Retrieving Messages
 
Voice Messages
Text Messages
Video Message
Announcements
Reminders
Contact Requests
Deleting Messages
   
CRM (Customer Relationship Management)
 
Creating a New CRM Record for a User
Viewing CRM Records
   
Business Communications in the Markets!
 
How to Make an Announcement
   
Network Connections, Security, Http 1.1 and Firewalls
 
Network Connections
Security
Http 1.1
Firewalls
 
Checking Windows Personal Firewalls
 
Windows XP SP2 Firewall
 
McAfee Security Centre
 
Norton Internet Security
 
Zone Alarm Pro security system
   
Step by step guide to troubleshoot firewall problems
   
   

Step by step guide to troubleshoot firewall problems

If you test the system after each step you may find that this has resolved the issue.  Otherwise proceed to the next step.
 

Step 1 – Check your Windows Personal Firewall settings and Internet Explorer HTTP1.1 setting.

To check your Windows Personal Firewall just use the following steps on your PC or Laptop:

Go to Start , then select  Settings , then select  Control Panel and then select  Windows Firewall . You then need to select the Exceptions tab and then check that the WhitePhone software is on your list of Allowed Programs and there is a tick in the box. If it is not ticked you must tick the box and if it is not listed you must add it to the list using the Add Program button. Remember to tick the box next to the application.

To check your Internet Explorer Settings just use the following steps on your PC or Laptop:

Load Internet Explorer and select Tools, then select Internet Options, then select the Advanced tab. Scroll down the list until you come to HTTP1.1 Settings and tick the box next to "Use HTTP 1.1". If the box is already ticked leave it as it is.  

 

Step 2 – Check other personal firewalls or Antivirus software

If the above steps didn't resolve the problem, you may also need to configure your other personal firewalls or Antivirus Software, if installed. This problem arises if you do not choose the " allow " or " unblock " options when prompted by your personal firewall or antivirus wizard.

Note: any firewall settings should be configured as follows on all applicable firewalls:

TCP : allow any internal computer to connect to outside computers on ports 80 and 443.  Port 80 is the standard HTTP (web browsing) port and port 443 is used by HTTPS (Secure Sockets Layer) for encrypted web browsing.

UDP: allow any outgoing UDP request and appropriate replies.

Please note that the UDP ports are only open to allow requests from users within your network and people outside your network who try to gain access to those ports will see them as closed.

You may also need to select the "always allow this program to access the Internet" option when asked by your firewall or antivirus software.

If an access request pops up each time you should select to save the setting to always allow this action.

Step by Step details on configuration of some personal firewalls can be found in the user guides on our web sites.

 

Step 3 – Check your network firewall and/or router settings

If the above steps didn't resolve the problem, you may also need to change your network security settings, if installed.

If you have a separate router or firewall and/or operate on a network these will also need to be configured to allow traffic as follows:

TCP: allow any internal computer to connect to outside computers on ports 80 and 443.  Port 80 is the standard HTTP (web browsing) port and port 443 is used by HTTPS (Secure Sockets Layer) for encrypted web browsing.

UDP: allow any outgoing UDP request and appropriate replies.

Please note that the UDP ports are only open to allow requests from users within your network and people outside your network who try to gain access to those ports will see them as closed.

If you are not responsible for these settings we suggest that you should forward this complete email to your network administrator, network support contractor or service provider who may contact us for confirmation or clarification if required and to obtain a copy of our Network and Firewall Security Handbook which explains in details the use of the ports Full details are also found in the last section of the User guide which can de downloaded from www.whitephone.com   

Important Note regarding UDP settings

The UDP ports are only open to allow requests from users within your network and people outside your network who try to gain access to these ports will see them as closed.

We use UDP ports to carry SIP/RTC which is required for the majority of VOIP applications. To protect your network ALL requests that are generated by our software are validated by our servers and the responses back are authenticated. Some packets are also encrypted for additional security. Any packets which fail validation or authentication are discarded.

Please note that if the UDP ports are not configured to allow any outgoing request and accept appropriate replies our software may not operate correctly. Further detailed information can be found in our Network and Firewall Security Handbook which is available on our web sites.

 

Step 4 – Check your Computer Operating System, Network firewall and Routers are up to date

If the above steps didn't resolve the problem, you may need to upgrade your computer operating system, network and/or firewall software and/or router firmware. You should refer to the in-built help and/or user manuals for those products for instructions on how to do this.

If you are in the United Kingdom and using a BT Voyager Router a firmware upgrade may be required to resolve an earlier firmware release issue on that router. Full details with step by step instructions to upgrade the firmware can be found at the URL listed shortly. We strongly recommend that you print the instruction out before starting the firmware upgrade. The BT Voyager router firmware upgrade site can be found at  www.voyager.bt.com/205/btbroadband/firmware_update.htm  . If you have any other type of BT voyager router details can be found here www.voyager.bt.com/  

1. Make sure that you have the user name and password for your router, and if not, contact either your service provider or installation engineer for details of the password.

2. If the router also operates or provides WiFi (Wireless LAN) please ensure that you have a copy of your WEP ( Wireless encryption protocol) key before you start the firmware upgrade.

If we can be of any further help getting you online please contact us support@whitephone.com.