Find contacts, Address Books and Online monitor |
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Click on the Find Tab. From here you can access your Personal Address Book,
Search contacts and Company Directory. |
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Personal
Address Book |
To access your Personal Address Book click
on the Find Tab and click the Personal Address Book button. A list
of all your contacts will be displayed. By clicking the column headers you
can order your contacts by alphabetical order. You can view contacts from a
specific Address Book by clicking on the drop down list. |
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Adding/Removing Address
Books |
- Click
the Address Books button. The Add/Remove Address Book pop-up window
will appear.
- To
add a new Address Book type the name in the Add New text box, then click Add.
- To
remove an Address Book check the box by the name you wish to delete and then
click the Remove button.
You
can only remove an address book if there are no contacts within it. To check
this, select Directories, then
select the pull down menu and choose the address book that you wish to
delete. Once this is displayed, check that there are no contacts stored and
if so manually remove them. You can now remove the address book by selecting
the Address Books option at the
top of the screen. |
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Search
contacts |
| Search enables you to search for
contacts, to call and to add new contacts into your address book. |
|
Adding a contact to
your Address Book |
- Click
on the Search button.
- Enter
the details of the person you are looking for e.g. their email address, or
name.
- Click Start Search. The matching results
will be displayed on the right.
- Click
on the correct match and click the Contact
Details button (or simply double click on the name) to view their profile.
- To
add the contact to your Address Book select the Address Book from the drop
down list you wish them to appear in.
- Click Save.
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Please note: you may require permission to
add a user to your address book and online monitor. This is a preference set
by the individual. If this option is set a message request will be sent out
to the contact. If they approve the request the contact will automatically
appear in your Address Book (and or Online monitor if you have selected this
option). A message will be sent to you confirming their approval or decline. |
|
Deleting a contact from
your Address Book |
- Right
click on the name of the person you wish to remove.
- Click Remove Contact.
- Click Yes to “Are you sure you want to
remove this contact from the list?”
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Adding a contact to
your Online Monitor |
To
add a contact to your Online Monitor simply select Yes to “Show contact in online monitor” and click Save from the contacts Personal
Profile window. |
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